Heads of Committee

Various Committes for GLBIMR.PGDM Institute

GL Bajaj Group was established in the year 1997 by philanthropic creative thinkers and cerebrals to impart value based education in a thought provoking and novel milieu, favorable environment for the overall development of its students. With 9 campuses located in NCR and Mathura the Group has embarked on its vision of imparting quality education to thousands of students and budding professionals in the field of Management, Technology, Education, Dental Science, Engineering, Pharmacy and Library Sciences.

1. Board of Governors (BoG)

The Board of Governors (BoG) and Academic Council & Advisory Board (ACAB) defines and guides the scope of work related to infrastructure development, curriculum and other welfare development required for the smooth functioning of the institute. Records are maintained by the institute for time to time review and action.

The Board of Governors (BoG) regularly accesses the various programs, allocation and reallocation status of the resources, reviews the budgets and the expenditures during their biannual meetings. The main role of BoG is to decide the overall strategic direction, mission and educational character of the institute. More specifically, the BoG is responsible for:
• Giving directions to the management of the institute to work towards the attainment of the mission and vision.
• To set standards against the national and international best practices and guide towards such quality attainment.
• Determining the educational character and mission of the institute and for the overseeing of its activities.
• Ensuring that budgets are spent appropriately and the institute continues to be financially stable.
• Approving an annual institute budget
• Appointing and overseeing the work of the College’s Senior Management Team comprising the Director& other faculty members.

Impact of BoG suggestions on Institute’s ranking and profile
Some of the suggestions emanating from BoG have been transformative and helped the Institute attain the next levelinqualityandperformance.OnesuchsuggestionbytheBoGhasbeenabouthowtoimproveexternalbranding and positioning of the Institute. The suggestion was to aim at achieving number One position in the state and create good branding and word-of-mouth publicity. Following the suggestion, we increased the budget on external branding and started focusing on creating on-campus student-experience. We also started focusing on parents as an important stakeholder and established good communications with them through different channels, including creating of WhatsApp group. As a result of these changes, the Institute is able to improve its ranking and rating in surveys conductedbyvariousagenciesandstartedfiguringintop50institutionsinthecountry.

2. The Academic Council & Advisory Board (ACAB)

The Academic Council & Advisory Board (ACAB) is solely responsible for all academic matters, such as, framing of academic policy, approval of courses, regulations and syllabi, etc. They also review and update syllabi from time to time, introducing new courses of study, determining details of continuous assessment, recommending panels of examiners under the trimester system, etc.
This is the responsibility of the Director and management team, working within the broad framework of policies and priorities decided by the Governing Body.
The Director, however, is clearly, and directly, accountable to the BoG for the performance of the Institute, in terms of both academic and financial matters.

Academic Responsibility:
The Academic Council & Advisory Board (ACAB) is responsible for all academic matters, such as, framing of academic policy, suggest and recommend courses, Regulations and syllabi etc. They also review and update syllabi from time to time, introducing new courses of study, determining details of continuous assessment, recommending panel of examiners.

Budgetary details:
An annual budget is formed and it is updated and modified at regular intervals. Based on the requirements the expenditure pattern changes and the changes are consistently been updated and audited. The BoG stay in touch with the respective stakeholder through meetings throughout the year to seek their input in the form of feedback in areas of improvements.

3. Academic Review Committee

The Institute has formed a Academic Review Committee comprising of the experts from leading academicians and corporate professionals. The committee plays a crucial role in the revision and improvement of the course curriculum on regular basis.

4. Women Grievance Redressal Cell (WGRC)

The following committee has been formed against prevention of sexual harassment on women and provides a mechanism to redress women’s grievance:
Meeting Schedule: General Meeting once in the three months or as per the need.

Duties and Responsibilities:
• To examine and grievance letter received from the women staff/ students regarding the sexual harassment.
• To examine and investigate on each complaint received from the women staff/students by collecting the required information/data from connected people.
• To give their recommendation to the Director for further action.
• To counsel the women staff/students concerned/ to a possible solution for their grievances.
• The committee will record such grievances received from the women staff/students, in a separate register maintained exclusively for this purpose.
• Action taken by the committee to the women staff/students for grievance should also be recorded.
• The committee should suggest a suitable solution a problems faced by the women staff/students in regards to matters relating to sexual harassment to the concerned authorities.

GRIEVANCE REDRESSAL
INTERNAL ENQUIRY PROCESS
• The Committee shall immediately proceed with the enquiry and communicate the same to the complainant and person against whom complaint is made.
• The Committee shall prepare and handover the statement of allegation to the person against whom complaint is made and give him an opportunity to submit a written explanation if he so desires within 7 days of receipt of the same.
• The complainant shall be provided with a copy of the written explanation submitted by the person against whom complaint is made.
• If the complainant or the person against whom complaint is made desires any witness/es to be called, they shall communicate in writing to the Committee the names of witness/es whom they propose to call.
• If the complainant desires to tender any documents by way of evidence before the Committee, she shall supply original copies of such documents. Similarly, if the person against whom complaint is made desires to tender any documents in evidence before the Committee he shall supply original copies of such documents. Both shall affix their signature on the respective documents to certify these to be original copies.
• The Committee shall call upon all witnesses mentioned by both the parties.
• The Committee shall provide every reasonable opportunity to the complainant and to the person against whom complaint is made, for putting forward and defending their respective case.
• The Committee shall complete the “Enquiry” in the shortest possible time, not exceeding 3 (three) months from the date on which the complaint is made and communicate its findings and its recommendations for action to the Head WGRC. The report of the Committee shall be treated as an enquiry report on the basis of which an erring person can be awarded appropriate punishment straightaway.
• The Head WGRC will direct appropriate action in accordance with the recommendation proposed by the Committee within one month of the receipt of the report from the Committee.
• The disciplinary action will be commensurate with the nature and impact of the sexual harassment.
• As per AICTE regulations (Clause 3 of the AICTE regulations, 2012), an Ombudsman has been appointed and a Grievance Redressal Committee is formed in the College in order to address the grievances of the students and parents.
• Ombudsman: Dr. Devi Singh
• Contact Details : E-mail : pubgrv@aicte-india.org, ombudsman@glbimr.org

5. Students Grievance Committee:

Grievances of students related to academics and personal grievances of students within campus and hostel may be addressed to Head, Student Affairs. Email id: grievance@glbimr.org

Duties and Responsibilities:
• To take corrective & effective measures to address students and parents Grievances.
• To enhance learning and development of students with specific focus on students problems
• To form and provide a mechanism to supervise activities of Students grievances
• To provide right direction and counsel whenever required and guide them from improvement.

6. Grievance Redressal Committee (Staff)

Staff having any specific grievance concerned with their academic activity can address his/her problem to the Director in writing. Their grievances are routed through the Director. Genuine grievances of the staff are considered and remedial measures will be taken by the concerned departments/authorities.

Email id: grievancecell@glbimr.org
Duties and Responsibilities:
• To collect all grievance reports from the staff.
• To consolidate all the report and send the report to the Higher Authorities for perusal.
• To take feedback to the staff concerned/solution for their grievances.

All aggrieved students, parents &others may henceforth approach the Grievance Redressal Committee (GRC) of the institution in the first instance; and if they are not satisfied with the decision of the Committee, they may send their appeals to the “Ombudsman” who shall exercise its powers to hear those grievances and ensure its disposal within one month of the receipt of the appeal.
Online grievance appeal is available on the Institute’s website.

7. Mechanism and Composition of Anti Ragging Committee members

The Anti-Ragging Committee is a kind of 24x7 committee where immediate action is being initiated either on receiving complaint or sue motto on any such information being available. Aggrieved student has the liberty to inform any member of the committee any time, including at the stroke of the mid-night. The Institute has adopted zero- tolerance for ragging in any form. Being a small and close nit campus, student can approach any Faculty even when the Faculty is not a member of the committee and the Faculty will immediate take prima face action and bring in the committee member at the earliest opportunity. Due to strict vigilance and policy, Institute has not seen any cases of untoward ragging.
The Anti Ragging Committee meets immediately on the receipt of a complaint and at least once a month even if there is no formal complaint lodged.

ANTI RAGGING POLICIES
GLBIMR.PGDM Institute Campus is ragging free campus. Number of anti-ragging measures are in place to ensure strict compliance.
Ragging is a criminal offence as per the Supreme Court verdict. Ragging constitutes one or more of the following acts:
· Any conduct by any student or students whether by words spoken or written or by an act which has the effect of teasing, treating or handling with rudeness the freshers or any other students.
· Including in rowdy or undisciplined activities by any student or students which causes or is likely to cause annoyance, hardship, physical or psychological harm or to raise fear or apprehension thereof in any freshers or other students.
· Asking any student to do any act which such student will not in the ordinary course do and which has the effect of causing or generating a sense of shame, or torment or embarrassment so as to adversely affect the physique or psyche of such fresher or any other student.
· Any act by a senior student that prevents, disrupts or disturbs the regular academic activity of any other student or a fresher.
· Exploiting the services of a fresher or any other student for completing the academic tasks assigned to an individual or a group of students.
· Any act of financial extortion or forceful expenditure burden put on a fresher or any other student by students.
· Any act of physical abuse including all variants of it: Sexual abuse, homosexual assaults, stripping, forcing obscene and lewd acts, gestures, causing bodily harm or any other danger to health of person.
· Any act or abuse by spoken words, emails, post, public insult which would also include deriving perverted pleasure, vicarious or sadistic thrill from activity or passively participating in the discomfiture to fresher or any other students.
· Assault as well as sexual offences or unnatural offences
· Any act that affects the mental health and self-confidence of a fresher or any other student.

With or without an intent to derive a sadistic pleasure or showing off power, authority or superiority by student over any fresher or any other student.
Ragging in all its forms is totally banned in GLBIMR.PGDM Institute campus including in its departments, constituent units, all its premises (academic, residential, sports, kiosks, cafeteria and the like) located within the campus. The Institution shall take strict action including but not limited to criminal proceeding and/or cancellation of admission against those found guilty of ragging and/or of abetting ragging and the burden of proof shall hereby lie on the perpetrator of alleged ragging and not on the victim. An offence of Ragging may be charged either on a written complaint by the affected or on independent finding of the Anti-Ragging Squad.
As per the regulation our students and their parents submit anti ragging related affidavits to the Institution at the time of admission. Our Institute has an Anti-Ragging committee to look after the same. Guilty students will be penalized in accordance with guidelines and recommendations of appropriate authorities.

For All Parents/Guardians:
Anti-Ragging Affidavit (Mandatory for all Students)
· It has been made mandatory by the AICTE and by the Hon’ble Supreme Court that each student is to provide an affidavit on a Non-Judicial Stamp Paper of Rs.10/- duly attested by oath commissioner (in the notary in their own home town) to the effect that he would not indulge in any ragging activities. It has also been made mandatory for the parents to give a similar affidavit on a Non-Judicial Stamp Paper of Rs.10/- duly attested by Oath Commissioner saying that their wards would not indulge in any such ragging activities. Separate formats have been designed for both the students and parents.
· This information along with the formats of the affidavits and Regulation of AICTE has already been sent to all students through their e-mail addresses.
· The affidavit forms and regulations of AICTE can also be downloaded from the link https://www.aicte-india.org/grievance/anti. Students and parents are advised to read carefully the Regulations of All India Council for Technical Education (AICTE) which was notified vide F.No. 37-3/Legal/AICTE/2009 dated 01 July 2009 and submit the affidavits in original to the Institute’s authorities at the time of admission.
“Anti Ragging Helpline No.” – 1800-180-5522, E-mail: helpline@antiragging.in

Ragging and the Indian penal Code
Anti-Ragging Committee
Anti-Ragging Squad

COUNSELORS

Students can contact the counselors for any help and guidance.
Names and Telephone Numbers of the Officers of Police Department, Gautam Buddha Nagar District:

8. SC/ST Cell

Mechanism and Composition of SC/ST Cell
In order to take care of all day-to-day problems and issues with regard to Faculty, Staff members and students of the Institute, the SC/ST has been constituted as per the AICTE guidelines.
The members of the SC/ST Cell are as under:

9. ANTI SEXUAL HARASSMENT COMMITTEE

The Institute embodies the concept of equality and prohibits all kind of discrimination on the grounds of religion, race, caste, sex or place of birth or any of them. Institute values the right of all employees to be treated with dignity and sexual harassment within the Institute/office premises or outside, involving its employees/students/vendors/customers/any other persons who in any form deals with the Institute. The anti-sexual harassment policy is adopted from the AICTE norms and it is well communicated. The composition of the committee and redressal mechanism is well informed to all stake holders.